Organisation of conferences and events: Benefit from our expertise for your event!
With over 25 years of experience in event organisation, we are the reliable partner who is always by your side.
Be it a conference, an outdoor team building exercise or a virtual town hall meeting: We’ll organise your event for you – as your professional partner with a structured approach and a keen eye for the big picture.
Our interpreter agency operates globally, but when it comes to event management, we like to play it local – in keeping with our motto: “Your event – our home ground!”
Do you want an event that‘s professionally planned and seamlessly executed? Then let us take charge of event planning and management for you, as your experienced partner with a personal touch and dedicated contact persons.
Organisation of conferences and events
Plan ahead for long-term success
Sometimes, all it takes to connect people is the right place. Such as the Bergisches Land: quiet, green, inspiring.
Such as Cologne: lively, vibrant, open. From the first idea to the finishing touches, we will take you through every phase of event management with a personal approach. We will make sure to plan and manage a conference or event for you that’s tailored to your individual ideas, objectives and budget.
As a full-service partner for MICE events, we‘ll think of every detail that makes for a seamless event: from the right location to professional conferencing equipment, from accommodation to facilitation, speakers, show acts and participant management, and even the related communication, if desired. Be it an intimate meeting with just a few participants or a major conference.
Make it special! Memorable team events in the urban jungle or the great outdoors
Presentations are undoubtedly important. So are facts and figures, data and strategies. But let’s be honest: We all know that the most important exchanges happen by the coffee machine and at the get-together in the evening. It‘s the shared experiences that form strong bonds, common ground and mutual trust. That‘s why we also arrange suitable social programmes and team events. From a guided tour of Cologne to a boat trip on the Rhine, a brewery pub crawl or team building in the rural setting of the Bergisches Land: We’ll make sure to create that special experience, be it an action-packed adventure or a more relaxed affair.
Event organisation for businesses
Your reliable event management partner
Organising corporate events takes more than just a great idea. You need a partner you can rely on. Who identifies requirements early on, follows a well-structured approach, and seamlessly coordinates every step.
That`s where we come in. We support companies with the organisation of conferences and congresses, internal and customer events, town halls and team building exercises. We orchestrate event planning, technology and linguistic support and scheduling in order to ease your workload so that you can concentrate fully on your contents, guests and deliverables.
For most companies, organising events is not daily business. That makes the support of a professional event management partner that provides comprehensible advice, reacts quickly and takes ownership all the more valuable. We operate on the basis of well-structured processes, with dedicated contact persons and clear agreements.
This offers you certainty in every phase of your project and takes the burden off your internal team.
Professional event planning and management
A clear understanding of your goals is starting point for professional event planning and management. What is the idea of your event: sharing knowledge, promoting exchange, strengthening bonds between employees or building a professional connection with international guests? Based on your objectives, we develop a sound concept, including the format, timeline and execution of your event.
In other words, we don‘t just make plans. We make sure they work. With careful scheduling and coordination of services, reliable equipment, clear responsibilities and on-site support that keeps an eye on every aspect of your event.
This holistic approach is particularly crucial in conference organisation. We know that organising a conference takes much more than a room and an agenda: the challenges include participant management, robust technology, multi-lingual settings, virtual contributors and a dependable flow even under time pressure, to name just a few. That`s what we specialise in.
Our event planning and management services
We support companies from the initial concept to completion of their event. Our event management services include:
- Development of concept and event planning
- Researching venues in and around Cologne
- Conferencing solutions and streaming technologies
- Participant management
- Interpreting solutions for international events
- Booking of hosts and speakers
- Social programmes and team building events
- On-site support
This way, we provide integrated event organisation services, where every component links up with the other and nothing is lost in communication between several service providers.
Event organisation in Cologne and North Rhine-Westphalia
Events in and around Cologne, made in Cologne
We offer our clients experience, proximity and a network that stands the test of real life.
Cologne is one of Germany‘s most important event hubs. We are firmly rooted in the region and know the right venues, technology partners and suitable social programmes in the city and wider region. This makes planning easier, speeds up coordination processes and facilitates delivery.
When organising an event in Cologne, benefit from partnering with simultando – a service provider who knows the region like the back of their hand, but operates nationwide. We organise events, amongst others, in:
- Cologne
- The Bergisches Land region
- North Rhine-Westphalia
As an interpreting service provider, we even operate globally.
Your local expert
As a service provider, our familiarity with the area is a huge advantage when organising events in Cologne. We know the constraints and access routes, the service providers and options in the area without having to research them first. This helps us come up with the right advice faster, plan realistically and coordinate events efficiently.
Our event management services combine local expertise with professional planning. Be it a meeting in Cologne, a client event in the Bergisches Land region or a conference with international guests: We will develop a concept that works, both from an organisational and technical perspective, and provide your participants with best-in-class support and a great experience.
Digital and hybrid events
Digital? Natural to us..
simultando is an experienced partner for digital and hybrid settings. We are among the early adopters of professional digital formats for traditionally analogue events. Today, we offer companies support for their digital conferences, webinars, online workshops, live streams and hybrid events.
Be it a town hall meeting, a digital conference or an internal online session: We can support you with the planning, technical implementation and support of your event. You provide the contents – we provide the format for it to reach its audience.
You set the scene. We'll make it happen.
Let us take care of your Zoom conference with technical support or your streaming project with the help of our experienced technology partners. We‘ll make sure everything runs seamlessly in the background, so you can concentrate fully on your agenda.
Planning to hold a hybrid event? Starting early to manage the technical and organisational challenges of hybrid events pays off. In hybrid events, organisers have to consider the needs of a physically present audience along with those of the online participants. We can provide you with the technical know-how, clearly structured planning, and, if required, solutions for a multi-lingual setting, so that both target groups share an equally good experience.
Examples of successful event management
Event formats to suit every need
Every event comes with a different set of requirements. At times, the focus may be on putting together a conference agenda. At others, it may be on smooth delivery of an international programme, or maybe on combining information, exchange and team spirit.
These are some examples of the event types we support:
- Conferences and symposiums
- Corporate or customer events
- Internal town halls or employee meetings
- Multi-lingual events with interpreters
- Digital events and webinars
- Hybrid conferences with participants at a venue and in the virtual space
- Team building programmes in Cologne and the Bergisches Land region
However different the events, our success formula is always the same: Reliable event organisation, seamless delivery, professional support, and less work for you.
Experienced contact persons, easy to reach
The entire team at simultando is familiar with that moment before an event when questions suddenly arise that need a fast response. That‘s why it goes without saying that we are easy to reach for our clients, so as to respond to every question swiftly.
Ulrike Schu, managing owner and certified event manager: „Questions requiring immediate resolution often arise out of the blue. Thanks to our experience, we can almost always provide a good answer or solution on the spot. And if the question is a bit more complex, we’re up for the challenge!”
Good conference organisation means keeping an eye on the big picture without losing track of the details. That‘s exactly what we stand for. We organise conferences and events so that languages, technology, delivery and support integrate seamlessly.
From our home base in Cologne, we provide solutions and formats that are tailored to your needs and will significantly reduce your workload. We’re here for your event in Cologne, the region, and beyond.
Event Organisation FAQs
What does event organisation consist of?
Event organisation includes the planning of an event, drafting of a concept, venue selection, arranging technical equipment, participant management, coordination with service providers and support during the event.
What is the difference between event planning and event organisation?
Event planning mainly describes all the conceptual planning stages of an event. Event organisation covers additional steps, including delivery, i.e., all the operational steps required for the event to run smoothly.
How early should you start planning a conference?
We recommend about three to six months lead time for planning a larger conference. However, depending on the format, number of participants, required technologies and desired venue, it may be a good idea to start earlier.
Do you organise events outside Cologne?
Yes, we organise events outside Cologne. We provide services for your event in the Bergisches Land region, in the entire federal state of North Rhine-Westphalia and even across Germany.
Do you provide services for digital or hybrid events?
Yes. We plan and support virtual events, live streams and hybrid conferences, where some participants attend physically and others online.
Wie ist der Ablauf erfolgreicher Eventorganisation
Damit Ihre Eventorganisation strukturiert, transparent und verlässlich läuft, arbeiten wir in klaren Schritten:
1. Erstgespräch und Zieldefinition
Wir klären gemeinsam Anlass, Zielgruppe, Format, Umfang, Anforderungen und Budget Ihrer Veranstaltung.
2. Konzept und Eventplanung
Auf dieser Basis entwickeln wir ein passendes Konzept und einen belastbaren Ablaufplan.
3. Location- und Technikplanung
Wir recherchieren und koordinieren Location, Technik, Dolmetschlösungen und weitere Dienstleister.
4. Teilnehmermanagement
Wir unterstützen bei Einladungen, Rückmeldungen und organisatorischen Abläufen rund um Ihre Gäste.
5. Durchführung der Veranstaltung
Vor Ort oder digital sorgen wir für einen reibungslosen Ablauf und behalten alle Details im Blick.
6. Nachbereitung und Auswertung
Auf Wunsch begleiten wir auch die Nachbereitung und Auswertung Ihrer Veranstaltung.
Durchführung der Veranstaltung
Vor Ort oder digital sorgen wir für einen reibungslosen Ablauf und behalten alle Details im Blick.
Nachbereitung und Auswertung
Auf Wunsch begleiten wir auch die Nachbereitung und Auswertung Ihrer Veranstaltung.