Professional conference and congress organisation in Cologne and the wider area
If you’re planning a conference, formal meeting or symposium, you need a partner you can rely on.
simultando has more than 25 years of experience in the event industry and supports businesses and institutions with conference management services built on clear processes, technical know-how and many years of conferencing experience.
We will ensure that your event unfolds smoothly, participant management is seamless, your conference equipment meets all requirements even in multi-lingual settings, and your event is professionally conducted – taking the burden off your internal team throughout the process.
Professional conference management services for businesses and institutions
Event organisation, equipment and translation services – all from a single source
Be it a one-day symposium, a conference spanning several days, or an international meeting: we'll plan it for you, with a clear focus on feasibility, seamless coordination and smooth execution.
simultando organises conferences, meetings and formal events for corporations, associations and institutions seeking support from a reliable external partner. The unique combination of formal event management, technical coordination and translation and interpreting expertise is our particular strength. This pays off all the more when your project requires several service providers, several languages or hybrid formats.
Strategic event planning
The succes story of your conference or meeting isn’t written on the day of the event. It begins with careful planning that realistically aligns your goals, target groups and resources.
We can support you with:
- Developing the concept and deciding on the format
- Defining and prioritising your objectives
- Planning your budget and the scope of services
- Structuring your programme and planning your timeline
- Defining roles, responsibilities and processes
This creates a robust framework that minimises the need for corrections and increases planning certainty.
Seamlessly coordinated conference management services
Conference organisation and participant management
Smooth participant management processes are a decisive element of a conference’s success. Let us take care of the organisational tasks that need to run smoothly in the background:
- Registration systems and sign-up processes
- Invitation and participant communication
- Feedback, confirmation and providing information
- Accreditation and check-in processes
- On-site support for organisational processes
This puts your mind at ease in the run-up and leaves your guests with a professional impression.
Sound and conferencing equipment
Good conference management means coordinating the contents, equipment and timeline so that nothing is left to chance on the day of the event.
We coordinate, among others:
- Conferencing equipment for the stage, for panels and presentations
- Streaming solutions for digital and hybrid formats
- Interpreting systems for events held in several languages
- Sound input and output technology (microphones and speakers) and technical planning
- Coordination between technical service provides and contact persons
Our integrated approach proves particularly beneficial when planning an event with sensitive agenda items, parallel sessions or an international format.
Venue and accommodation
The organisational setting is part of the big picture – and of how well-rounded your event is perceived. We can support you with:
- Selecting a suitable conference venue
- Coordinating with conference hotels
- Managing hotel room allotments for speakers and guests
- Room and transfer planning
- Arrival, set-up and execution logistics
This way, you can be sure that your locations and the organisation of your event are perfectly aligned.
Organisation of conferences in Cologne and the wider area
Your event – our home ground: Team up with a local!
Looking for a partner who can help you organise your conference in Cologne or the wider area? If you are planning to hold a regional or international event, we can offer you our local expertise and experience. We know the specific organisational challenges and suitable venues, and can design timelines that ensure a smooth conference or formal event.
Cologne is an ideal setting:
- An established location for conferences and formal meetings
- Located centrally in Germany and easily accessible from anywhere in Europe
- Broad selection of conference hotels and event venues
- Home to Köln Messe trade exhibition centre and close to regional economic hubs
We will help you find the perfect setting for your event and professionally coordinate its execution.
B2B conference management for international events
Our B2B conference management services are targeted at companies and institutions looking for a professional partner for the organisation of a technically demanding or international event.
Typical examples are:
- Expert conferences
- Industry events
- International meetings
- Events with several floor languages
- Hybrid formats with guests joining from several countries
Especially in international contexts, close coordination of organisational, technical and language aspects pay off. simultando covers all these interfaces in its planning services, ensuring that information and processes flow freely and all involved parties are aligned with each other.
FAQs on conference organisation
What does professional conference organisation cover?
It includes planning, participant management, technical coordination, organisational execution and follow-up of the event.
For what type of event is simultando the right partner?
For formal and business meetings, conferences and symposia, international meetings and hybrid events in a B2B setting.
Does simultando offer support for events held in several languages?
Yes. In fact, clients planning an international event benefit particularly from the combination of event organisation, conferencing equipment and interpreting solutions that we offer.
Do you also offer services for digital or hybrid events?
Absolutely. We support digital and hybrid events with streaming services, technical coordination and organisational support.
Do you also organise events in Cologne?
Yes. We can help you select a suitable venue and support the organisational processes for events held in Cologne and the wider region (federal state of North Rhine-Westphalia)..
simultando is a partner who combines organisational, technical and interpreting expertise. Thanks to 25 years of experience, we ensure that conferences with several languages run smoothly thanks to precise preparation and coordination.